Hi, it’s your friendly neighbourhood academic with anxiety here to talk about one of the scariest things in academia: conferences! Unfortunately for many of us, “traditional” academia requires that we make appearances and presentations at conferences (even though they’re expensive…and we don’t always get the financial help needed to attend…and it takes time off from our research which is already limited to a specific time frame…well, that’s a conservation for a different day).
At this point in my life I’ve attend many conferences. I’ve also presented at many conferences, both papers and posters. And there’s definitely been a range of experiences throughout…from getting so nervous during a paper presentation that I start making self-deprecating jokes that fall flat and make things a million times worse, to giving such a great paper that I actually receive a couple of collaboration opportunities from it.
So with conference season in full swing, here are some tips from my own personal experience on how to best combat anxiety and stress in a conference environment:
Bring a Friend/Co-Author
Probably one of the easiest ways to make going to conferences less stressful is to have a friend or supportive colleague with you. You could see if any peers in your department want to co-author a paper/poster or tag along – splitting the costs will make things cheaper, plus you have someone you at least know around (and can maybe get to know a bit better, too!).
If I’m travelling solo, I will usually make a beeline for people I recognise during tea breaks – usually that’ll get you introduced to a couple of other people, which I will promptly add to my mental compartment of “People Who I Will Cling Onto If I Don’t Know Anyone Else“. While its great to network and make connections with people outside of your institution, its also good to develop a friendly and supportive group of similarly minded people that are on similar conference circuits as you – it definitely makes finding seats at lunch less awkward, that’s for sure.
Recently, I actually managed to convince a friend from the US in a completely unrelated field (creative writing) to co-author a paper for last year’s Theoretical Archaeology Group (TAG) conference. I’m not sure if I would have been as calm presenting my paper in front of some of the most important figures in my field of research without her by my side.
Take Advantage of Scheduled Social Events
Many conferences will also include events, like field trips and dinners, alongside sessions. If you have the means to attend one of these events (unfortunately most cost money), they could be low-key, informal environments to socialise with other conference attendees. For example, field trips to local museums and monuments can provide great ice breakers for conversation among academics you don’t know.
I’ve had some excellent luck where I’ve gone on a conference field trip, made friends with some attendees, and had them come to my session the following day for support – it really helped to see some friendly, familiar faces in the crowd!
Remember to Get Their ‘Deets’!
This is mainly a tip for general networking, of course – but if you end up connecting with attendees during the course of the conference, be sure to swap contact information. I’ve ended up staying in touch with many people I’ve met through conferences, which has led to the increase in familiar faces in my audiences when I’m presenting papers. Of course, there’s also opportunities for future collaborative research (and, if you’re really fortunate, employment) with people you meet at conferences, so you’ll definitely want to be able to keep in touch somehow.
It may seem a bit silly and unfashionable these days, but it can still be handy to have a few business cards on hand! Exchanging business cards with someone is an easy way to quickly get contact information, or to introduce yourself without awkward small talk – plus, it feels very adult and cool. Many universities have business cards available for postgraduate students, but if yours does not, there are many cheap options online for printing your own.
Look into Alternate Conferences
If you’re looking into presenting at a “traditional” conference (read: in-person conference with poster and paper sessions in front of other academics) and are nervous about speaking in public, I would suggest you start with submitting and presenting a poster. In most cases, I’ve found that poster presentations won’t give you the impression that you’re being left to the mercy of a huge audience the way that paper sessions might. There’s still a bit of public speaking involved, of course, but its certainly a bit more informal than presenting a paper.
If that still feels a bit daunting (and I don’t blame you, believe me!), you could also look into something that’s recently become more common – alternate conferences! In response to the financial and environmental burden of “traditional” conferences, many academics have been experimenting with alternative approaches. For example, Twitter conferences have become more popular recently; for example, look through the #CAATCO hashtag to read through paper presentation from the CAA Twitter Conference, which was held in conjunction with a more traditional conference.
For those with anxiety, alternative conferences that allow you to present papers in a safe and comforting place, such as the comfort of your own home, may be a good compromise. With more academics looking to utilising the Internet to its fullest potential, these kinds of conferences may become more prevalent in the next few years – stay tuned!